Business features — Groove Guru

Name: Groove Guru
Address: Loolaan 41-76, Apeldoorn, NL

Signature features

A few things you will not find in a generic POS and or Inventory software

Groove Guru is built for vinyl, not adapted to it. These are the parts of the suite record stores keep telling us they cannot work without.

Standard

Item detail page & Groove Library

The story behind every sleeve

Every item gets a public detail page that is safe to share with customers containing: cover, artist & album info, studio & engineer info, pressing details, tracklist, credits and review info.. The same Groove Library dossier also powers the Info-QR on the shelf label.

Matched to the exact pressing in your hand
Studio, producer and credit context
Customer-safe: purchase price and consignment data stay hidden
Feeds directly into the “Scan me” shelf label

Standard

Consignor Portal

Self-service for the people who trust you with their records

Every consignor gets a personal, read-only page showing their own stock, what sold, and what you still owe them. Invite by QR code, email or WhatsApp straight from the consignor card, and rotate or revoke access at any time.

Live stock, sales and payout balance per consignor
Purchase prices, margins and shop data stay hidden
Bulk pricing and split percentage from one dialog
Portal status visible on every consignor row

Lite

Grail Signal

The warning other scanners do not give you

After a scan, Groove Guru tells you when a scarce or high-demand variant of that release exists — and which deadwax or matrix codes identify it. Validated against realised sales, want/have ratio and label codes. Available from Lite; the shop owner can enable or disable it per channel in admin settings.

Deadwax and matrix hints per valuable variant
Backed by live realised-sale comparables
Save a signal as a task in the action centre
Runs on both the counter and the mobile scanner

Standard

Shopfloor Kiosk

A second pair of hands on busy Saturdays

A customer-facing terminal where visitors scan a sleeve and get the album story, pressing details and preview audio — without occupying you. Anonymous scan analytics show what the floor is curious about.

Barcode and catalog-number lookup
Album story, credits and tracklist
Info-QR on the shelf label leads to the same page
No customer data collected

Standard

The Floor Radio

Your stock, on air

A built-in shop player that only plays records you actually have in stock. Every track pulls its cover, artist and title straight from your inventory, so a customer who likes what is playing can be handed the exact copy from the browser.

Queue built from live stock, remembered between sessions
Open the playing record’s detail card in one tap
Analog-style VU meter and volume presets behind the counter
Doubles as the lock-screen saver when the shop is quiet

Standard

Automatic wishlist customer

Never miss a customer match again

When an item is scanned or booked in, Groove Guru instantly checks every customer wantlist. If there is a match, the system notifies you on the spot and keeps a reminder in the action centre.

Real-time match against customer wantlists on scan
Notification + action-centre task in one go
Shows max price, preferred pressing and contact details
Works at intake, at the counter and on the mobile scanner

Standard

Buying Compass

0–100 purchase score for every intake scan

Every intake scan gets a live 0–100 purchase score that blends the collective demand index from consenting Floor Pass customers with your own shop’s sales velocity, margin and stock depth for that artist, genre and era. Red (low) → gold → green (high), with a plain-language verdict and expected sell-through time.

Animated 0–100 score ring: colour flows from red via gold to green
Collective demand index: top genres, artists, decades and blind spots
Own shop stats: turnover speed, average margin and current stock depth
Suggested target sell price, max purchase price and expected days to sell
Built into every intake draft — no separate report needed

Standard

Customer DNA

What your connected customers actually want to buy

A consent-based demand profile built from Floor Pass customers who choose to share their Spotify listening DNA, Groove Guru wishlist and Discogs wantlist. See genre, artist, decade and audio-feature affinities as a radar, spot blind spots in your stock, and match intake against live customer taste.

Radar / spiderweb view of aggregate taste: genres, artists, decades, audio features
Blind-spot detection: high customer interest that your current stock does not cover
Wishlist and Discogs wantlist cross-check with consent toggles per customer
Privacy-first: data is aggregated, revocable and never tied to an individual without explicit consent
Feeds directly into the Buying Compass and automatic wishlist customer alerts

Standard

Record Store Day mode

The busiest day of the year, under control

A temporary extra POS mode next to your standard POS you switch on for Record Store Day. Prepare by importing distribution list, update actual received inventory, run a fast checkout with a hard one-per-customer limit, and have a public queue system in place that shows live remaining stock per title.

Fast checkout: one-per-customer limit enforced at the till
Account-free QR waiting line with live “still x left” stock counter
Floor Radio priority: one Record Store Day title after every in-stock track
One click to release leftovers to stock or back to the distributor
Printable reconciliation report per title for your distributor

The suite

Four pillars, one workflow

From the crate at the back door to the accountant’s inbox — every capability lives in the same system, on the same record.

Inventory & intake

Everything between the crate at the back door and the sleeve in the browser.

Stock browser

Lite

Full inventory with condition, location, cost basis, price snapshots and test-mode separation.

Mobile scanner intake

Lite

Barcode, sleeve and catalog-number scanning with OCR, offline queueing and instant stock lookup.

Consignment agreements

Lite

Track consigned records without purchase cost, with owner records, splits and payouts.

Offline-first at fairs

Lite

Intake, pricing and sales are stored on the device and sync automatically when the signal returns.

Supplier register

Lite

Create or find suppliers straight from the intake screen, with contact details, batch history and total purchase value.

Stock locations & bulk moves

Lite

Shop, external storage, fair or home address per item, with bulk moving and reserved / on-ticket statuses.

Labels & barcodes

Standard

Unique Code 128 barcodes per inventory number, printed to a label printer over WebUSB.

Bulk import & catalogue sync

Standard

Import existing stock through the CSV bridge and keep catalogue data aligned with pressing intelligence.

Price audit trail & value lock

Standard

Every purchase-price change is logged, and stock values can be locked for 72 hours for insurance reporting.

Counter & channels

The till, the kiosk, the shipping desk and every channel your records travel to.

Point of sale

Standard

Cart-based selling with multi-item totals, price overrides, parked tickets, splitting and merging, and stock marked sold only on completion.

Cash, card, Tap to Pay, Tikkie and SEPA QR

Standard

Bill-by-bill cash counting with change display, a scannable payment QR for any banking app, or a Stripe card payment — on a countertop terminal, a portable unit such as the WisePad 3, or Tap to Pay on the phone or tablet itself. Tap to Pay is built in: no second app, and the payment lands straight on the receipt in Groove Guru with stock and accounting behind it, where a standalone Tap to Pay app leaves you linking a payment from its dashboard to a sale by hand afterwards.

Returns & credit notes

Standard

Closed tickets stay untouched: returns and write-offs are booked as credit notes with VAT and margin correction and optional restocking.

Shipping desk

Standard

A dedicated tab after checkout for packing, labels and dispatch of online orders.

Channel publishing

Standard

Publish stock to Discogs from Lite; Shopify, WooCommerce and eBay from Standard, with an online-sold block.

Personal shop

Standard

Your own branded storefront on a public link with live stock, marketplace links, shipping rules and Stripe Connect checkout. Add-on of € 9,95 per month on Lite and Standard.

Info-QR on every sleeve

Standard

Shelf labels carry a QR that opens a public, price-safe detail page for the customer.

Fairs & settlements

Standard

Link fairs and stand numbers to your shop, sell by QR at the stand and close the fair with a revenue, fee and net settlement.

People, books & compliance

Know who buys what, who on your team did the work, and keep the paperwork audit-proof.

Customer records

Standard

Levels, spend, visits, wantlists, Discogs link and notes — every field optional via admin toggles.

Floor Pass connections

Standard

One pass for consumers and shops, with per-item consents, a customer-chosen duration of 6 to 24 months, an access log and offline scanning.

Consignor Portal

Standard

Read-only self-service page per consignor with their stock, sales and payout balance.

Supplier & consignor analytics

Standard

A 0–100 compass with grade A+ to D per supplier and consignor: sell-through, speed, margin, demand match and dead stock.

GDPR controls

Standard

Consent switches, retention rules, blocked personal data in note fields and export/erasure support baked into the record.

Accounting exports

Standard

Sales and purchases to Moneybird, Exact, DATEV or CSV.

Market intelligence

Buy better, price sharper, and know the pressing before you pay for it.

Customer DNA & demand index

Lite

Consent-based taste profiles and an aggregate demand index, falling back on your own sales history when wishlists are empty.

Buying Compass

Standard

A live 0–100 purchase score at intake combining customer demand with your own sell-through, margin and stock depth.

Fair Market Value

Standard

Expected range and ceiling based on realised sales and sold comparables, with outlier filtering — independent of asking prices.

Value Verdict

Standard

A single conclusion saved with the item, plus guidance on how to act when asking prices sit above or below the range.

Discogs reference

Standard

Lowest current asking price, median realised sale and community rating at the moment you scan. Reference only.

Groove Guru Library

Standard

Release and pressing dossiers with studio, producer and credit context — matched to the exact pressing in your hand.

The Listening Room

Standard

Listening bars, record bars and audiophile venues with their events.

In the shop

Three setups that work

The counter runs wherever you like. What matters is which device reads the card — pick the combination that matches your hardware.

Android tablet + Android phone

Everything on the Groove Guru app

Counter: The Floor in the Groove Guru app on the tablet.
Scanner: Mobile scanner in the app on the phone.
Card payments in the shop: WisePad 3 over Bluetooth on the tablet, Tap to Pay on the phone driven from the tablet counter, a WisePad paired to the phone or a Stripe internet reader (WisePOS E or S700), driven from the browser.
Card payments at a fair: The phone is a counter in its own right through the mobile scanner, with Tap to Pay or the WisePad paired to it.

App on both devices, Stripe account with a Terminal location.

Windows PC + Android phone

Browser counter, phone card machine

Counter: The Floor in the browser on the PC.
Scanner: Mobile scanner in the app on the phone.
Card payments in the shop: Tap to Pay on the phone driven from the PC counter, or a WisePad paired to the phone.
Card payments at a fair: As above: the phone on its own with Tap to Pay or its WisePad.

App on the phone only — the PC needs nothing but a browser.

MacBook + iPhone

No app at all

Counter: The Floor in the browser on the Mac.
Scanner: Mobile scanner in Safari on the iPhone.
Card payments in the shop: A Stripe internet reader (WisePOS E or S700), driven from the browser.
Card payments at a fair: The scanner in Safari as counter, paid through the Stripe Dashboard app on the iPhone: you type the amount in the Stripe app and the webhook recognises and completes the receipt automatically. Alternative: the internet reader on the iPhone’s hotspot.

No app needed. The Stripe-app route matches on amount and time, so it is not suited to several counters in one shop at the same moment.

What always applies

A receipt is only completed once Stripe confirms the payment — only Cash and Tikkie (confirmed by hand) sit outside that.
The device that reads the card either runs the Android app or is a Stripe reader; the counter itself can run anywhere.
Devices announce themselves automatically; when you take a payment you pick from the list of devices that are online in your shop.

Editions

What changes as you grow

Start on Lite with stock and scanning, move to Standard when the counter, consignors and channels matter.

Capability	Lite	Standard
Inventory, intake & reporting
Mobile scanner & offline mode
Discogs sync
Grail Signal
Customer DNA & demand index
Consignors	6	20
Records in stock	6,000	20,000
Customer records	50	200
Point of sale & shipping		max 3
Card payment & Tap to Pay
Consignor Portal
Personal shop	€ 9,95 p/m	€ 9,95 p/m
Supplier & consignor analytics
The Floor Radio
Shopfloor Kiosk
Accounting exports

Floor Pro — coming soon.

Reference

Full feature index

Every capability across The Floor, the mobile scanner, the kiosk and the back office — one line each.

Intake & inventory

Barcode scanning — Camera or hardware scanner, instant stock match.
Lite
Catalog-number scanning — OCR on labels and sleeves, full-screen capture.
Lite
Cover scanning — Sleeve recognition with candidate picker.
Lite
Scan result options — Simple or extended result view per scan.
Standard
Bulk purchase — Intake a whole crate in one run, price it later.
Lite
Deferred bulk pricing — Action-center task to set sell prices after intake.
Lite
Stock statuses — In stock, listed online, reserved, sold, test mode.
Lite
Item detail popup — Cover art, tracklist, credits and pressing details.
Lite
Bins & locations — Bin codes, labels and per-location filtering.
Lite
Bulk import (CSV) — Migrate existing stock with column mapping.
Standard
Label printing — Price and inventory labels in small or large format.
Standard

Selling & counter

Point of sale — Cart, discounts, price overrides, receipts.
Standard
Cash payment — Payment method per sale, bill-by-bill counting and cash float tracking.
Standard
Card terminal (Stripe) — Countertop reader over the network or a portable unit such as the WisePad 3 over Bluetooth.
Standard
Tap to Pay — Take the card on the phone or tablet itself, on the till or on a paired mobile scanner.
Standard
SEPA payment QR — Scan-to-pay QR for banking apps, floor and mobile.
Standard
Bulk sale — Sell multiple items in one transaction.
Standard
Online sold block — Blocks a sale when the item is sold on a channel.
Standard
Force sell with reason — Override the block, logged with a mandatory reason.
Standard
Receipt printer — 58/80 mm thermal or A4, auto-print on checkout.
Standard
Direct ESC/POS printing — Straight to USB (WebUSB) or LAN printers (Epson ePOS, Star WebPRNT) — no print dialog, auto-cut and cash drawer pulse.
Standard
Shopfloor kiosk — Customer lookup terminal with album story and preview.
Standard

Channels & shopfront

Channel accounts — Discogs, Shopify, WooCommerce and eBay credentials with a test button.
Standard
Online sold sync — Marks stock sold when it sells on a connected channel.
Standard
Discogs export — Export-ready CSV in Discogs import format.
Lite
Sold-channel labelling — Separates in-store, Discogs and other online sales.
Standard
Personal shop — Branded storefront on a public link — add-on of € 9,95 per month on Lite and Standard.
Standard

Consignment & customers

Consignment intake — No purchase price — agreement-based intake only.
Lite
Consignor stock & pricing — View a consignor’s stock, set item and total prices.
Standard
Split percentages — Per consignor or per item, with payout overview.
Standard
Customer base — Levels, spend, visits and notes — every field optional.
Standard
Customer DNA & Floor Pass — Taste profile linking with customer consent.
Lite
PII guard on notes — Blocks saving addresses and bank details in notes.
Standard
GDPR controls — Consent switches, retention and export/erasure.
Standard

Back office & finance

Day report & charts — Today, week and month volumes with hour/day axis.
Standard
KPI tiles — Turnover, margin, average sale price, consignment share.
Standard
Day close — Cash count, float carry-over and closing report.
Standard
Accounting export — Compatible with Moneybird (NL, sales-invoice CSV), Exact Online (NL/BE, journal CSV), DATEV EXTF (DE, semicolon + German decimals, with advisor/client number) and generic CSV for e-Boekhouden, Snelstart, Yuki, Twinfield, WeFact and Lexware via their own column mapping.
Standard
VAT / KOR handling — VAT split or Dutch small-business exemption.
Standard
CSV exports — Inventory, sales and consignment exports any time.
Lite
Manual override log — Every forced sale or status change is recorded.
Standard

Mobile & offline

Mobile scanner app — Purchase mode, lookup mode and sell mode on your phone.
Lite
Offline mode — Keep scanning and intaking without a connection.
Lite
Persistent sync queue — Survives battery saving and reboots, retries until synced.
Lite
Dead-letter recovery — Failed scans are kept and can be replayed manually.
Lite
Desktop → phone scan bridge — Use your phone camera as scanner for the desktop Floor.
Standard
Numeric floor lock — Digit-only lock screen with on-screen keypad.
Lite
iOS / Android install — Installs as an app, home-screen launch and splash.
Lite
Action center — Tasks for reserved items, bulk pricing and sync issues.
Lite

Market intelligence

Discogs reference — Lowest asking price, realised sales and rating at scan time. Reference only.
Standard
Fair Market Value — Expected range and ceiling from realised sales comparables.
Standard
One conclusion — A single verdict saved with the item, with buy/price guidance.
Standard
Value snapshot on purchase — Stored with the item on intake, refreshed within cache limits.
Standard
Groove Guru Vinyl Dossier — Release and pressing lookup with grounded verification.
Standard
The Listening Room — Listening bars, record bars and audiophile venues with their agenda.
Standard

Frequently asked questions

What does record shop software from Groove Guru cost?

Groove Lite is €29,95 per month for stock, mobile scanner and Discogs sync. Standard is €69,95 per month, or €59,95 per month billed yearly, and adds the point of sale on up to three tills, the kiosk, accounting exports and every sales channel. The personal shop is an add-on of €9,95 per month on Lite and Standard. Pro pricing follows later.

Can I take card payments at the counter?

Yes, from Standard. Connect a Stripe countertop reader over the network or a portable unit such as the WisePad 3 over Bluetooth in the Android app, or use Tap to Pay on the phone or tablet itself. The payment lands straight on the receipt, so stock and bookkeeping stay in step without linking anything by hand.

Does it work offline at record fairs?

Yes. Intake, pricing and sales are stored locally on the device and sync automatically once the connection returns, including recovery of failed queue items.

Which sales channels can I connect?

Discogs sync is included from Lite. Shopify, WooCommerce and eBay are available from Standard, with an online-sold block so a copy sold online cannot be sold again over the counter.

Can I export to my accountant?

Yes. Sales and purchases export to Moneybird, Exact, DATEV or plain CSV from Standard.

Can I migrate my existing inventory?

Yes, through the CSV bridge. It detects the source platform, matches identifiers and reports duplicates before anything is written to your stock.

Compare business plans

Everything a vinyl seller needs, in one suite

A few things you will not find in a generic POS and or Inventory software

Item detail page & Groove Library

Consignor Portal

Grail Signal

Shopfloor Kiosk

The Floor Radio

Automatic wishlist customer

Buying Compass

Customer DNA

Record Store Day mode

Four pillars, one workflow

Inventory & intake

Stock browser

Mobile scanner intake

Consignment agreements

Offline-first at fairs

Supplier register

Stock locations & bulk moves

Labels & barcodes

Bulk import & catalogue sync

Price audit trail & value lock

Counter & channels

Point of sale

Cash, card, Tap to Pay, Tikkie and SEPA QR

Returns & credit notes

Shipping desk

Channel publishing

Personal shop

Info-QR on every sleeve

Fairs & settlements

People, books & compliance

Customer records

Floor Pass connections

Consignor Portal

Supplier & consignor analytics

GDPR controls

Accounting exports

Market intelligence

Customer DNA & demand index

Buying Compass

Fair Market Value

Value Verdict

Discogs reference

Groove Guru Library

The Listening Room

Three setups that work

Android tablet + Android phone

Windows PC + Android phone

MacBook + iPhone

What always applies

What changes as you grow

Full feature index

Intake & inventory

Selling & counter

Channels & shopfront

Consignment & customers

Back office & finance

Mobile & offline

Market intelligence

Frequently asked questions

What does record shop software from Groove Guru cost?

Can I take card payments at the counter?

Does it work offline at record fairs?

Which sales channels can I connect?

Can I export to my accountant?

Can I migrate my existing inventory?